Whether you prefer to arm yourself with techy gadgets to collate the details on your venue or plain old pen and paper, making the time for a site visit before an event will save you time in the long run.
I recently took a day out of a very busy schedule for a site visit. I told myself it was a necessary sacrifice and that I would just have to put in the extra hours when I got back, to make up for lost time.
Without the visit, however, we may have missed the fact the transfers to and from the venue would be problematic for our delegates.
A decision was made to run a shuttle service between the station and venue on the day.
Another item to add to the growing list of actions!
But as luck would have it, on returning to the station we spotted three separate bus companies picking up passengers. A hastily scribbled list of phone numbers and a couple of calls later - by the next day I had three quotes and had booked the shuttle.
All in all a very fruitful day out of the office.
Event planners who use tech during site visits cover more ground, says survey Are event planners using smartphone and tablets during the site visit process? And does it make planners more productive?